One race. One system.

The whole race in one system: from entry to the stewards’ decision.

Three connected apps for motorsport event organisers: the race office, scrutineers and stewards work in one system, and drivers have everything on their phones.

Book a 15-minute demo Try the demo
Race controldemo data
Saturday14:31:07event time
Pre-grid18/22KZ2 · 4 missing
Protest time limit24:12practice results, ends 14:55
Summonses2/3confirmed, 1 waiting
Session moved14:55 originally 14:30Qualifying 2 +25 min
Skip the weekend
Isometric race venue: track, pits, race office, scrutineering, pre-grid and stewards’ tower

Building the venue

Scrutineer DeskScrutineer OSPitwing27the case we follow

  1. The weekend through the organiser’s eyes.

    The race office, scrutineers and stewards at their posts, from Thursday’s entries to Sunday’s report. Scrutineer Desk works in the race office, at scrutineering and on the pre-grid, Scrutineer OS in the stewards’ tower, and Pitwing in the pits with the teams. We follow kart No. 27 as our case.

    The race office, scrutineers and stewards at their posts, from Thursday’s entries to Sunday’s report. We follow kart No. 27 as our case.

    • Scrutineer Deskrace office, scrutineering, pre-grid
    • Scrutineer OSstewards’ tower
    • Pitwingpits and teams
    • 27the case we follow

  2. Scrutineer DeskThursday 20:14

    Entries without retyping

    The race office imports the entries from the organiser’s website in a single file and publishes the timetable. Drivers have it on their phones straight away.

    What it changed elsewhere: 178 entries in 11 classestimetable on the phone

  3. Scrutineer DeskFriday 08:40

    Administrative checks in one scan

    The secretary scans the pairing code on the driver’s phone and ticks off licence, insurance and transponder. The passes are on the phone straight away and the stewards have the start list.

    What it changed elsewhere: passes to the phonestart list to the stewards

  4. Scrutineer DeskFriday 10:05

    Tyres without mix-ups

    The scrutineer reads the label with a scanner. Scrutineer Desk enforces the set limit for the class and catches a label that already belongs to another driver.

    What it changed elsewhere: the driver sees their tyres

  5. Scrutineer DeskSaturday 14:41

    Who is missing from the pre-grid

    Two scrutineers scan tyres, each with their own scanner, and there is one counter. Anyone missing gets a call-up on their phone.

    What it changed elsewhere: call-up to Nos. 23, 27 and 41

  6. Scrutineer OSSaturday 15:06

    A random check with AI

    After qualifying, the scrutineers pick No. 27 at random for an engine check. The scrutineer asks Scrutineer OS what to measure and under which rule. Every citation is verified in the PDF.

    What it changed elsewhere: answer with citations for the scrutineer

  7. Scrutineer OSSaturday 15:12

    An incident from the footage, frame by frame

    Two karts touched in turn 3. The steward picks frames from the video, the AI reads them, and the steward confirms or corrects the facts. Only then comes the assessment, with verified citations.

    Two karts touched in turn 3. The steward picks frames from the video, the AI reads them, and the steward confirms or corrects the facts. Then comes the assessment, with verified citations.

    What it changed elsewhere: facts confirmed by the stewardcited decisions verified in the corpus

  8. Scrutineer OSSaturday 15:24

    A report with the homologation limit

    The scrutineer measures the engine and records the report in Scrutineer OS. The limit from the homologation form sits with the report, together with a verified citation.

    What it changed elsewhere: report to the stewards

  9. Scrutineer OSSaturday 15:35

    A summons that gets through

    The stewards summon the entrant. Every role on the entry receives the message, and the stewards see who has read and confirmed it.

    What it changed elsewhere: summons to every roleconfirmation back to the stewards

  10. Scrutineer OSSaturday 16:02

    The decision on the notice board

    The stewards write and sign the decision. It is issued in the structure federations know, and the notice board records the time from which the time limit runs.

    What it changed elsewhere: on the notice board for every driver

  11. Scrutineer OSSaturday 16:19

    A protest with an admissibility check

    The entrant lodges a protest where the regulations allow it. The stewards have it on record with the time of receipt, and the system checks the formal requirements.

    What it changed elsewhere: protest to the stewards with time of receipt

  12. Scrutineer OSSunday 18:30

    The whole weekend in one system

    The report to the federation compiles itself and cannot be sent while anything is missing. Every piece of data from the weekend was entered once, and everyone had it in time.

    Try it yourself ↓

    What it changed elsewhere: checks and notice boarddecisions and reportdrivers and teams

Try it yourself.

Five demos from three applications. Click right inside the device, or let it run with Autoplay. demo data

Demo Cup, round 4Saturday · day 2 of 3

27OKJ · Matyáš Rozjezddriver · entrant Petr Rozjezd

Checks

  • ✓Admin
  • ✓Technical
  • 4 slickTyres

Timetable version 3

14:45Qualifying 2 · pre-grid closes

14:55Qualifying 2 · start 14:30 +25 min

15:50Summons · tower, 1st floor

17:40Heat 1 · start

OKJ · Qualifying 2 · pre-gridonline2 scanners

Remaining

4
14 of 18 OKcloses 14:45 · 3:48
  1. missing232741
  2. incomplete9 (3/4)

#93 of 4L2500712just nowUndo

desk 1scanner connectedonline

Scan a pass or pairing codeor type the race number and press Enter

#27—

Scrutineer OSDemo Cup, round 4

We measured a combustion chamber volume of 10.46 cm³ on No. 27. Is it legal?

Searched in order of precedence

BulletinsSupplementary regulationsNational regulationsTechnical regulationsHomologation forms

The homologation form sets the combustion chamber volume at no less than 10.50 cm³ at 25 °C1. The measured value is 0.04 cm³ lower. The measuring procedure is laid down in the technical regulations2. The measurement must follow it exactly, otherwise the report can be challenged.

2 verified by code in the PDF

  1. Measurement10.46 cm³ at 25 °C
  2. HomologationArt. 4.2, p. 7
  3. Decisionchosen by the stewards

Earlier decisions 2 similar cases before this panel

Sourcescitations in the original

1M-047 engine homologation form · Art. 4.2p. 7

Verified in the PDF, Art. 4.2, p. 7

2Demo federation Technical Regulations · Art. 7.3p. 22

7.3 The combustion chamber volume is measured with a burette and oil, with the spark plug removed and the piston at top dead centre.

found on the stated page

  1. 1Pick a question
  2. 2Watch the citations
  3. 3Create a report

The scrutineer asks how to measure the combustion chamber volume and what the limit is.

Where it went

    Three apps, one system.

    Scrutineer OS for the stewards, Scrutineer Desk for the race office and scrutineers, Pitwing for drivers and teams. Each app works on its own; together they pass on whatever happens at the event.

    Scrutineer OS

    AI that cites. The steward decides.

    Verified citations
    Green: found on the stated page. Orange: found elsewhere. Red: not found, and the system says so.
    Order of precedence
    A bulletin issued during the event takes precedence over the supplementary regulations, and those over the national sporting regulations.
    Six languages
    Ask in Czech, English, German, French, Spanish or Italian, with more languages on the way. Citations stay in the original.
    Groundwork, not a verdict
    The system pre-fills the facts and the verified articles. The stewards choose and sign the decision. With each case you see how the panel decided before.
    Procedure adviser
    Watches the procedure, time limits, admissibility of protests and completeness of the report, and recalls the panel’s earlier cases. The stewards decide.

    Try it

    Scrutineer Desk

    Race office and scrutineers in one system.

    Administrative checks
    Pairing with the driver app in one scan, passes, sign-in sheets and a paper fallback.
    Tyres
    Set limit per class and a warning when a label is assigned to another driver.
    Pre-grid
    How many drivers are missing, several devices at once, and a call-up to the missing ones on their phones.
    Notice board
    Bulletins, timetable and results with the time of publication.
    Check windows
    Track who did not complete their checks in time.

    Try it

    Pitwing

    What the stewards and race office issue, the driver has at once.

    Pass
    Accreditation in Apple and Google Wallet with a live checks status.
    Timetable
    The new time, the old one struck through, and a pre-grid alert.
    Notice board
    Decisions and bulletins with the time of publication and a time limit countdown.
    Summons
    Every role on the entry receives it. The first confirmation stops the escalation.
    Tyres
    The driver sees their tyres as soon as the scrutineer scans them.

    Try it

    Developed at the track, not at a desk.

    We develop it with scrutineers and stewards who work at events themselves.

    Each on its own. Together without double work.

    You can start with one app. When you add another, they connect, and no feature exists in two places.

    Who works with which app and what they pass on
    Scrutineer OSScrutineer DeskPitwing
    Who uses itStewards, scrutineers and the clerk of the courseRace office and scrutineersDrivers, entrants, mechanics, team managers
    Responsible forInterpreting the rules, technical reports, decisions, protests and the report to the federationEntries, checks, tyres, pre-grid, timetable and resultsPass, timetable, notice board, summonses and tyres
    Stand-aloneYesYesWith the organiser’s public notice board
    Passes onSummonses and decisions to PitwingMaterial for the stewards; passes, tyres, bulletins and results to PitwingEntries to Scrutineer Desk, summons confirmations to Scrutineer OS
    • Data in the EU

      The organisation is the controller, we are the processor. A data processing agreement is part of the deployment.

    • Six languages

      Interface, answers and documents in Czech, English, German, French, Spanish and Italian, with more on the way.

    • The steward decides

      The system finds, verifies and documents. Decisions and responsibility stay with people.

    How it works in detailFeatures by app, the flows between them, time limits, data and deployment. Open the detailed description

    How it works in detail.

    For federations and organisers who want to know more. Open as a separate page

    Scrutineer OS

    The app for stewards, scrutineers and the clerk of the course. It runs in the browser on phones, tablets and laptops.

    Questions on the regulations with verified citations

    The steward asks in plain language. The AI searches the organisation’s documents and answers with citations giving article and page. The program then looks up every citation word for word in the uploaded PDF:

    • green: text found on the stated page,
    • orange: found elsewhere or under a different article,
    • red: not found, and the app says so.

    Documents without a text layer (pure scans) can be opened and zoomed, but are not cited automatically.

    Ask in Czech, English, German, French, Spanish or Italian, with more languages on the way. Citations stay in the original.

    Order of precedence at the event

    Sources are searched in their order of precedence: bulletins issued during the event, supplementary regulations, national sporting regulations, homologation forms. Each decision records which documents it was based on.

    Incidents and video
    • Frames are picked from the video (mp4, mov, webm): step by 0.1 s or 1 s, a single frame or a series of 5 at 0.2 s, up to 20.
    • The AI reads each frame (who is ahead, movement, contact) and the steward confirms or corrects the facts. The model’s reading can vary between runs, which is why the confirmation is what counts.
    • The assessment is based only on confirmed facts, with verified citations. Code checks cited decisions against the collection of decisions.
    • The stewards’ preliminary view is recorded before the comparison with earlier cases.
    • Playback defaults to real time, and slow motion is logged. The video is not stored, only a link and the file’s SHA-256 hash; timing passings for the same lap can be imported.
    Earlier cases and spread of penalties

    With each case you see similar earlier cases and how the stewards decided them. Statistics show the spread of penalties imposed over the season.

    Procedure adviser: completeness, time limits, admissibility and earlier cases

    The adviser keeps an eye on the procedure for each case, the way an experienced colleague would:

    • a completeness check before a decision is issued (facts, articles, signatures),
    • time limits from the time recorded by the notice board,
    • admissibility of a protest (time limit, provision, a single entrant protested against, fee),
    • this panel’s earlier cases, with a link to the decision.

    Every sentence has a verified citation. The stewards decide.

    Procedure adviser: next step and reminders

    For each case it suggests the next procedural step, such as a summons with the right to be heard, and reminds you of what must not be left out, for example the measuring temperature in a technical report. It proposes neither a verdict nor a penalty.

    Technical reports and decisions
    • Technical report with the measured value, the limit from the homologation form, and photos.
    • Reasoned decision with four mandatory parts (those present, evidence, reasons, decision) and mitigating or aggravating circumstances.
    • The system does not propose a verdict. It pre-fills the groundwork with verified articles; the stewards write the decision.
    • PDF with reference number, signature blocks and information on the right of appeal; the full version and the notice board version come from a single form.
    Protests, appeals and time limits

    Time of receipt, admissibility check (party, provision, fee, one party per protest, time limit) and live countdowns on every screen. Time limits are configurable; the defaults are 30 minutes to lodge a protest, 60 minutes to give notice of appeal and 96 hours for delivery. A five-stage log with timestamps.

    Report to the federation

    The report cannot be sent while any decision is missing a required item. The system says which one and jumps to it. The report includes a summary of the penalties imposed.

    Scrutineer Desk

    The app for the race office and scrutineers. It works with the USB and 2D barcode scanners organisers commonly use, on any number of tablets at once.

    Administrative checks
    • Pairing with the driver app by scanning the code on the phone.
    • Passes for drivers and other people.
    • An invalid licence is highlighted; the decision stays with the secretary.
    • Sign-in sheets and entry from paper in case of an outage.
    Tyres and scrutineering

    Label registration, set limit by class, and warnings for a label assigned to another driver and for a mixed set. The driver sees their tyres in the app straight away.

    Pre-grid and check windows

    Session selection from the timetable, several classes and several devices at once, a counter of those missing and a call-up to the phone. Check windows track who did not complete their checks in time.

    Notice board and timetable

    Bulletins, timetable and results. The notice board assigns the order and the time of publication, from which time limits run.

    Pitwing

    The mobile app for drivers, entrants, mechanics and team managers. One profile can hold several roles and works across organisers.

    Pass and checks status

    Accreditation in Apple and Google Wallet with a live element that defeats screenshots. A printed pass from the race office remains the fallback.

    Timetable, notice board and tyres

    Session changes, official documents with the time of publication and a time limit countdown, the driver’s own tyres and the class equipment.

    Summons

    Every role on the entry receives the summons. The first confirmation stops the escalation. No SMS; the backup is a person. The stewards see the delivery and confirmation status.

    How they talk to each other

    Three separate apps. No feature lives in two of them; the others hold a copy. The connection switches on when an organisation uses more than one app.

    From and toWhat is passed on
    Pitwing to Scrutineer DeskEntry and profile pairing
    Scrutineer Desk to PitwingPasses, tyres, pre-grid call-ups, bulletins, timetable, results
    Scrutineer Desk to Scrutineer OSMaterial for the stewards, time of results publication
    Scrutineer OS to Scrutineer DeskInstruction for a technical check
    Scrutineer OS to PitwingSummonses, decisions to the notice board
    Pitwing to Scrutineer OSSummons confirmations

    Rules, time limits and the notice board

    The system handles time limits as set by the FIA International Sporting Code and the national sporting regulations. Defaults are configured to match the federation and the event regulations.

    Protest against the classification

    30 minutes from publication (FIA International Sporting Code, Art. 13.3.6). The time limit runs from the time recorded by the notice board.

    Notice of appeal

    60 minutes from publication of the decision (FIA International Sporting Code, Art. 15.4.2.a). The decision includes information on the right of appeal, with the time limits from the settings.

    Electronic notice board and service

    A digital official notice board is common in motorsport. When electronic service takes effect is determined by the event regulations and the organiser; we agree the conditions with each organiser.

    Data and security

    Separation of organisations

    Each organisation has its own space. Documents, decisions and technical reports are visible only to its accounts, with roles for scrutineers, stewards and administrators.

    Controller and processor

    The organisation is the controller of personal data, we are the processor. A data processing agreement is part of the deployment. Shared data is stored in the EU. No advertising, no selling of data.

    AI

    The AI runs through the Anthropic API under Anthropic’s commercial terms. We send the exact terms and a description of the processing in writing on request.

    Audit trail

    A protest log with timestamps and a chain of checksums that reveals any later change to a time or deletion of a record. It is not a cryptographic signature.

    Deployment

    Process
    • An initial call about your events, classes and who pays the stewards.
    • Uploading the regulations, supplementary regulations and homologation forms to your environment.
    • Your name, logo, colours and reference number format.
    • A trial event with our support at the track, with a clear end.
    What we need from you

    PDFs of the regulations and homologation forms, a list of stewards and their roles, a decision template if you have one, and a contact person.

    Price

    We send pricing on request. We prepare a quote after the initial call.

    We will show you on your own regulations.

    Fifteen minutes online. Bring one disputed case from last season and we will go through it together.

    1. A short call about your events and who pays your stewards.
    2. We upload your regulations and homologation forms to a test environment.
    3. You try it at one event, with our support at the track.

    Or write to info@scrutineeros.com

    What interests you

    We will reply within 24 hours. We use your details only to handle your enquiry. How we handle your data

    Frequently asked questions

    Do we have to deploy all three apps?

    No. Each one works on its own. When you add another, they connect, and no feature exists in two places.

    Does the AI decide for the stewards?

    No. The system finds, verifies and documents. It does not propose a verdict; the stewards choose and sign the decision.

    What if the AI cannot find the answer in the regulations?

    Code verifies every citation in the uploaded PDF. If it cannot find the text, the app says so, and the answer has no basis in the rules.

    Which languages does it work in?

    Czech, English, German, French, Spanish and Italian, with more on the way. Citations stay in the language of the original.

    Where is our data?

    The organisation is the controller of personal data, we are the processor. Shared data is stored in the EU. No advertising, no selling of data.

    What do you need from us to get started?

    PDFs of the regulations and homologation forms, a list of stewards and their roles, a decision template if you have one, and a contact person.

    How much does it cost?

    We send pricing on request after an initial call.